March 24, 2024 Band Notes

**IMPORTANT** 2024 Marching Band families - Please review the 2024 Marching Band Registration Guide found below under the heading “Marching Band Next Steps”.
Spring flower orders Due Saturday, March 30th; Flowers will arrive week before Mother’s Day. The details on how to order are below. We are also in need of volunteers to help sort and distribute the flowers. Details on how to help are below.
Due April 1: 2024 Marching Band Students pay $400 Student Experience Fee 1 (Details below)
Sign up to volunteer for After Prom. Donations are needed as well. Please see below for details.
New Members- Save the Date: April 9th 7pm New Member Coffee Talk (details below)
Save the date: April 30th Executive Committee Election and Booster Meeting.

NEW INFORMATION

Save The Date-Booster Meeting/Election April 30th

Please plan to join us on April 30th for our next booster meeting and Executive Board election. The meeting will take place at 7pm in the High School Large Commons. In addition to the election, we will be providing critical information regarding band camp and the upcoming marching band season. We will also have individuals available to answer any questions you may have about the registration process along with the most current information on our switch to BoosterHub. We hope to see you there!

Attention All Winter Guard Groups

It has been brought to our attention that the parking lots for pick up and drop off for Winter Guard have become a bit of an issue as of late. We are requesting that you park your car in a parking space when picking up or dropping off your Winter Guard student. This will make the parking lot a safer place and will alleviate congestion. Please also practice caution in the parking lot by driving slowly and watching out for students. Safety is always our number one priority. Thanks in advance for your cooperation.

Replacement For Charms Has Been Chosen

Charms, our band database/communication tool we have utilized for the past several years, was bought out by a new company. It has been determined that the new company will not be able to meet the needs of our band program. Therefore, over the last several months, the Executive Booster Committee, band directors, and other critical leadership team members have been researching and testing out other platforms to replace Charms. We are happy to report that we have selected BoosterHub as our Charms replacement. If you would like to learn more about BoosterHub, please click HERE.

Key Things To Know

We are diligently working to get BoosterHub set up and ready to go.
Our contract with Charms ends on May 3rd.
In the near future all 2024 Marching Band families will receive an invitation to join Booster Hub. Please accept the invitation and download the BoosterHub App on your mobile device.
Seniors and Concert band families, we are still developing the timeline of when we will send out invitations to you. (Seniors we are working to decide whether we will have you join BoosterHub or if we will communicate with you via other means through the end of the school year.)
Soon we will provide further instructions on additional steps you will need to take such as how to update your information within the system. This information will be via band notes, email, and/or training sessions.
It is important that all band students and family members read future communication carefully and follow all instructions given to make the switch to BoosterHub. Failure to do so will result in no longer being able to receive communication from the band and potentially missing critical information/deadlines.

Please Note: There may be a bit of a learning curve for all of us as we get used to the new system so we appreciate your patience and understanding while we work to successfully transition us to BoosterHub. If you have any questions or concerns during the process, please do not hesitate to contact secretary@masonbandboosters.com or registration@masonbandboosters.com. Thank you!

Interested In Becoming A Band Aid or Chaperone?

Interested in learning more about how to join our Chaperone and Band Aid Team? If so, please go to the Chaperone & Band Aid Information page. There you will find the comprehensive steps required in order to join in the important role of caring for our students and details on what each role entails.

First Steps

Both Returning Chaperones & Band Aids as well as new volunteers who are interested should complete the form below.
- Band Aid Interest Form
Chaperone & Band Aid Training
- Tuesday, May 21st at 7pm in the High School Harvard Room

2024 Senior Plans

Attention Seniors!! It's that time of year again...can you believe graduation is right around the corner?! These last few months of your high school career are exciting times! We would love for you to create a senior shoutout slide so our band family can celebrate you and your accomplishments! We're going to start posting senior slides in April. If you’d like, feel free to submit your slide now. If you’re still deciding, send it whenever you’re ready! We will be sharing slides beginning in April and will continue through graduation Please click here for instructions.

Good Luck To The Competitive Winter Guard!

The Competitive Winter Guard started off spring break with a beautiful show! Congratulations on receiving 6th place in the WGI MidEast Power Regional. You continue to make us proud!

REMINDERS

New Member Coffee Talk

All new member parents are invited to attend our first New Member Coffee Talk of the 2024 Marching Band season on Tuesday, April 9th at 7pm in the HS staff Dining Room. This will be an informal opportunity to socialize with other new parents and have your questions answered by seasoned band parent mentors. If that doesn’t entice you, perhaps some coffee and some treats will. Please enter the High School through the music wing doors found at the back of the High School. You will walk straight and the dining room will be on your right hand side. We will have signs to direct you. We hope to see you there!

After Prom- Volunteers/Donations Requested

HELP WANTED!

Every year the band hosts the tattoo parlor for our juniors and seniors at After Prom. We are in need of candy, temporary tattoos and monetary donations. Monetary donations will be used to purchase additional needed items and decorations. The Amazon Wish List link provided below contains our most popular tattoos from last year as well as some candy options.

We are also in need of volunteers to help decorate and run the band’s Tattoo Shop during After Prom. We could use both parents and students to help decorate and set up the evening before prom on Friday, April 26th During After Prom on Saturday April 27th we need parent volunteers. Students may not volunteer Saturday during the After Prom per the school policy. Please sign up at the link below if you are interested in helping.

Monetary donations can be made HERE
Amazon wish list orders can be made HERE

Please drop off donations on April 3rd from 6:30-7:30pm by the back music wing doors of the high school or have them directly delivered to Julie Chaney’s through her gift registry on Amazon.

Volunteers can sign up HERE.

We especially need night owls for the latest shift!

If you have any questions please reach out to Julie at jchaney7997@gmail.com.

Spring Flower Sale

Once again it is time to get your garden ready for Spring! Orders will be ready the week before Mother’s Day. Don’t miss out on your opportunity to make your yard beautiful and to honor the special women in your life. Please contact flowersale@masonbandboosters.com with any questions.

Order Now: https://form.jotform.com/Masonbands/2024-mason-bands-flower-sale

Sale Ends: March 30th at 11:59pm
Pickup/Delivery Date: Saturday, May 4, 2024

Volunteers needed: Please sign up HERE if you can help sort or distribute the flowers.

2024 Marching Band Next Steps

Marching Band Registration Next Steps

Review 2024 Registration Guide
Due April 1: Pay $400 Student Experience Fee 1 to Mason Band Boosters
- Invoice was sent via email on March 17th from: quickbooks@notification.intuit.com
Due May 1: Pay Consumable Fee to Mason Band Boosters. Payment links are now available. Please check to be sure you use the correct link depending on whether your student is an instrumentalist or in the Guard.
- 2024 Instrumentalist Consumables Form Link
- 2024 Color Guard Consumables Form Link