July 21, 2024 Band Notes

Upcoming Events

-- See the BAND CAMP GUIDEBOOK for more information --

Sunday, July 21

• Rack Captain applications due (see below)

Monday, July 22

-- Do not park in the Band Lot unless you have an assigned spot there -- 

• Color Guard: 9am-1pm & 5pm-9pm; MHS
• Off-campus break 1pm-5pm
• Brass+Woodwind+Percussion: 1pm-9pm; MHS
• On-campus dinner break 4:30pm-5:30pm
• Seniors: 9pm; MHS
• Pick up senior banner photo products
• Medication Drop-Off: 9am & 1pm; MHS Band Aid Tent (see below, sign up on BoosterHub)

Tuesday, July 23

-- Do not park in the Band Lot unless you have an assigned spot there --

• Color Guard: 9am-1pm & 5pm-9pm; MHS
  • Off-campus break 1pm-5pm
• Brass+Woodwind+Percussion: 1pm-9pm; MHS
  • On-campus dinner break 4:30pm-5:30pm

Wednesday, July 24

-- Do not park in the Band Lot unless you have an assigned spot there --

• Color Guard: 9am-1pm & 5pm-9pm; MHS
• Off-campus break 1pm-5pm
• Brass+Woodwind+Percussion: 1pm-9pm; MHS
• On-campus dinner break 4:30pm-5:30pm

Thursday, July 25

• Full Band: 9am-5pm; MHS
• On-campus lunch break 9am-12pm
• All-Band Social 7pm-9pm; MHS Large Commons

Friday, July 26

• Color Guard: 9am-1pm & 5pm-9pm; MHS
• Off-campus break 1pm-5pm
• Brass+Woodwind+Percussion: 1pm-9pm; MHS
• On-campus dinner break 4:30pm-5:30pm

Saturday, July 27

• Full Band: 1pm-9pm; MHS
• On-campus dinner break 4:30pm-5:30pm

Future planned events can be found on the updated band calendar: Mason Band Calendar.

Parent To Do Checklist For This Week

1. (Optional) Purchase Ultimate Drill Book - deadline this Friday (see below)
2. Senior parents: Pick up senior photo products on Monday at 9 p.m. at the chaperone station (or remind your senior to pick up) if you ordered anything 
3. Drop off any medications needed for Band Camp on Monday at 9 am or 1 pm - sign up in BoosterHub

NEW INFORMATION

IMPORTANT - Parking This Week

Monday, Tuesday, and Wednesday of this week are Senior Spot painting days. Do NOT park in the Band Lot on those days unless you have an assigned spot in that lot and part in your spot.

If you do not have a spot in the Band Lot, park in the Staff Parking area outside B Pod (the other side of the bus circle from the Band Lot.).

Senior Photo Products Are In!

Senior banner photo products are ready to be picked up at the end of rehearsal Monday, July 22, at 9:00 pm at the chaperone station. Check your email for a reminder of what you ordered. 

The accordion books and periodic tables will be available later, since we are still waiting for the official show title and pictures that are taken late in the season.

Culver’s Dine and Donate

Our next Dine and Donate event will be at Culver’s on Wednesday, August 14th. Bring the flyer and the band receives 10% of the proceeds. If you do not have the flyer with you, ask for one at checkout.

When: Wednesday, August 14, 2024 from 10am-10pm 

Where: Culver’s is located at: 5742 Tylersville Rd., Mason, OH 45040

REMINDERS

Band Camp Guidebook 2024

It’s July, and that means Band Camp is soon to be upon us! Be sure to check the BAND CAMP GUIDEBOOK as the “one stop shop” for all the information. The most important aspect is the weekly schedule with times, special events, and theme days!

Most important is to check the schedule for each of the three weeks. For our veteran families, the first two weeks of camp looks a bit different than last year, but we believe it will have a positive impact on the student experience. Working with the “1pm-9pm” format (which we use regularly on Saturdays) with a staggered color guard arrival will allow for several new enhancements during the first two weeks. This includes the ability to have Full Band in the Stadium when available. At the end of camp we will also be looking for both student and parent feedback (via an email survey sent to all families) on the schedule as it helps us plan for future schedules.

Ultimate Drill Book - Optional

Deadline to Order: July 26th 

"Ultimate Drill Book" or the UDB app is again available for students and families who would like to purchase individually for the season. This is not required, and is completely optional for families/students that would like to use this during the season. The cost is $10 plus tax, and that covers the entire season. UDB is a phone app that includes all of the information students already receive in their “coordinate sheet” for drill, but allows them to watch and interact with an animation of their position in the drill on video, while the show music plays in the app. We will continue to share video files at no cost, for students that would prefer to use videos and their paper coordinate sheet. 

To Purchase UDB for your student: 

1) Go to this link: CLICK HERE
2) Add the subscription to your cart
3) Pay the fee ($10.30)
4) Download the "UDB Pro" app from the App Store on your phone or Ipad (see UDB website for compatible devices)
5) Beginning July 24th, Mr. Hinson will receive an email from UDB with students that have purchased. Students will then receive an email from Mr. Hinson to their school email with the ensemble code that allows them to join the Mason UDB group. 

If you'd like to learn more about UDB before purchasing:
-Video from the Bluecoats Drum and Bugle Corps about UDB: CLICK HERE
-Demo Tutorial for students on how to use UDB: CLICK HERE

Interested In Becoming A Student Rack Captain?

Calling all Sophomore, Junior, and Senior Marching Band members:

The Uniform Crew is now seeking students to serve as Rack Captains! Rack Captains are essential student leaders who assist the Uniform Crew to make sure each marcher is dressed correctly when in uniform and that uniforms are stored properly after every performance. Many Rack Captains also assist the U-Crew by helping with uniform fittings, teaching new marchers proper storage of uniform pieces, and many other tasks regarding marching band uniforms. If interested, please fill out the Rack Captain Application by Midnight on July 21, 2024. Email uniforms@masonbandboosters.com with any questions.

2024 Marching Band Next Steps

Marching Band Registration Next Steps

• 2024 Registration Guide
  • Due August 1
    • Experience Fee 2
    • Invoice sent on 7/10/24 via email from: quickbooks@notification.intuit.com
• Your student must have an ACTIVE physical on file in order to participate throughout the season
  • Examination must have been performed within the past 13 months
  • Medical Eligibility Form must be completed in its entirety signed and dated by the healthcare provider
• Dispensing Medication at School (DMS) forms may be submitted any time throughout the season via masonbands.com >> How To Submit Forms
  • All medications that a student will be taking while at Band Camp require a form (OTC and Prescription)
  • Must be signed by a parent/guardian
  • Must be signed by a healthcare provider
  • Only valid for up to one full season
  • Marching Band DMS forms are separate from any other DMS forms submitted through Mason City Schools administration or nursing staff
• Parents/guardians should electronically sign the necessary documents in FINAL FORMS.
• A Medication Drop-Off opportunity is available at the start of Band Camp on July 22nd. Please use BoosterHub Volunteer Opportunities to sign up for a timeslot for medication drop-off if needed for your student. Times are available between 9:00am-10:00am and 1:00pm-2:00pm. See BoosterHub Event Details for more information. You must upload a fully completed Dispensing Medication at School (DMS) form signed by both the healthcare provider and parent/guardian prior to dropping off medication. A parent/guardian must prepare the medication and bring it to the Band Aid Tent (alternate location due to weather/scheduling is the Band Hallway). Please review the medication check-in process in the 2024 Marching Band Registration Guide for more details. Email medicalsecretary@masonbandboosters.com if you require an alternate drop-off time.