Band Notes May 29, 2022

Marching Band Mini Band Camp (Complete details below)
- Leadership report 9am
- Percussion and Guard report 12:30 pm
- Woodwinds and Brass report 12:40 pm
Mini Band Camp Medication Drop Off 1:00-1:30 pm
Senior Banner Photos - 6-8pm - See below for info and order form!

Wednesday, June 1

Marching Band Consumable Fee Due (See below)
Papa John’s Orders Due by Midnight for the Marching Band Picnic. (See below for information on how to order.)
Marching Band Mini Band Camp; Everyone 9am to 5pm (Complete details below)
Optional Laser Tag Party, Woodwinds and Percussion 6:30-8:30 pm (See below for details and to register)

Thursday, June 2

Marching Band Mini Band Camp; Everyone 9am to 5pm (Complete details below)
Optional Laser Tag Party, Brass and Guard 6:30-8:30pm (See below for details and to register)

Friday, June 3

Marching Band Mini Band Camp; Everyone 9am to 5pm (Complete details below)
Marching Band Show Theme Reveal for families and friends in Small Commons 5:00-5:30 pm
Marching Band Family Picnic Dinner and Volunteer Fair (Complete details below) 5:30-6:30 pm
Marching Band Parent Preview Performance 6:30 pm

Future planned events can be found on the updated band calendar: Mason Band Calendar

COMPLETE CONSUMABLES FORM ASAP! (DUE THIS WED, JUNE 1)

Hello Marching Band Families! It is very important that we have ALL CONSUMABLES FORMS completed and paid by this Wednesday, June 1. We really need to start getting uniform pieces and jackets ordered so that we receive them in time for our first event of the season! If you have time this weekend and can complete this form ASAP, we would greatly appreciate it. If you have any questions on the form, please email Shannon Wielinga at travel@masonbandboosters.com. You can conveniently pay by credit card as you complete the form or have the option to drop a check in the dropbox at school. Thank you!!!

2022 Consumables Form

ATTENTION CLASS OF 2023!

Photos for Senior Banners will be taken by Nancy Riley Photography THIS TUESDAY, MAY 31 in the evening from 6-8pm. These banners will be hung on the stadium fence along Nixon Park Drive during Marching Band season in the fall to recognize our amazing Seniors, Class of 2023! Please see the form below to sign up for your appointment time, instructions on what to wear, and to purchase your banner/portrait package with your banner photo. Deadline to complete the form is Midnight TONIGHT, Sunday, May 29, 2022. Please direct any questions related to the Senior Banners to Shannon Wielinga at travel@masonbandboosters.com.

Senior Banner/Portrait Order Form

MEMORIAL DAY PARADE - May 30

For the first time since 2019, the Marching Band will perform in the Mason Memorial Day Parade sponsored by the Mason American Legion. This parade will include brass/woodwind/percussion students from the 2021 “Top Gun” Marching Band plus our new 2022 Color Guard members that were recently selected through audition. Please see the Info Document for complete details!

MEMORIAL DAY PARADE INFO DOCUMENT

8:00am-8:30am	HS Band Room open to retrieve equipment (instruments, flags, etc)
8:30am-8:45am	Park in St. Susanna parking lot and walk up Rt.42 to the Practice Zone
9:00am-9:45am	Warm Up & Rehearsal in Practice Zone
10:00am-10:30am	Memorial Day Parade American Legion → Mason High School
10:30am-11:15am	HS Band Room open to return equipment

MARCHING BAND MINI-CAMP: Optional Socials at the Web!

After a few years off for the pandemic, we are excited to bring back fun optional socials as part of Mini Camp at the Web! The web offers Laser Tag, Go Karts, Trampolines, Mini Bowling, Mini Golf and more. These social opportunities are a great way to meet the people in your section after rehearsals during our first week together as a marching band. Our last laser tag social was in 2019 before a few years off for the pandemic, so we are very excited to bring this tradition back!

DATE: Wed., June 1st (Woodwinds/ Percussion) OR Thurs. June 2nd (Brass/Guard)

TIME: 6:30-8:30pm (both nights)

LOCATION: The Web Extreme Entertainment: 7172 Cincinnati-Dayton Rd. West Chester, Ohio 45069 Website: CLICK HERE

TRANSPORTATION: Transportation is not provided, so families that want to participate will need to pick up and drop off their student.

COST: $26 for unlimited attractions, soda/pizza, and a party room for our group.

WAIVERS: In the jotform below, there is a Permission slip from the Web, and a Permission slip from MCS to participate.

HOW TO SIGN UP: Jotform with payment/permission slips- CLICK HERE

SIGN UP BY SUNDAY, MAY 29 at 11:59pm.

MARCHING BAND MINI-CAMP SCHEDULE AND INFORMATION

Please review the 2022 MINI CAMP GUIDEBOOK for detailed information on each day of Mini Camp.

For your planning purposes, you can find the upcoming Mini Band Camp schedule below. Please note that all students will want to come to Mini Band Camp prepared and ready to go. This means that a few days before mini-band camp you will want to make sure you make good food choices to fuel your body and hydrate, hydrate, hydrate! It may also be helpful to start getting a little bit of physical activity if you have spent the winter vegging out on the couch. This will make it easier to adjust to the physical demands of marching and any potential hot weather that may occur throughout the week.

Items that you will need to bring or wear to camp: lunch, hat, athletic shoes, large water jug (½ gallon to a gallon sized), practice t-shirt, sunglasses, sunscreen/glide, and athletic shorts.

Items that will be provided: band pass, binder and plastic inserts.

All forms and fees must be up to date in order to participate in Mini Band Camp. Please refer to 2022 Marching Band Registration Guide for details on how to submit forms or pay fees. Please reach out to Mr. Protzman if you need to work out a payment plan for fees.

We are looking forward to a fun week to kick off our 2022 marching band season! The Friday evening of camp parents are invited for a volunteer fair and a preview performance that you will not want to miss! Please reach out to Melissa Woodward at vp-studentexperience@masonbandboosters.com with any questions.

Mini-Camp	Tues. 5/31/22	Wed. 6/1/21	Thurs. 6/2/22	Fri. 6/3/22
Report Time Ready to Start	9:00am Leadership Team	9:00am Whole Band	9:00am Whole Band	9:00am Whole Band
Meal--Pack and Bring	11:15am-12:00pm	12:00pm	12:00pm	12:00pm
	Staggered Arrival-Drive Through Check-In 12:30pm-Percussion and Guard 12:40pm-Brass/Woodwinds
Practice Ends	5:00pm	5:00pm	5:00pm	5:00pm
Special Events	Senior Banner Photos (12th graders only) 6pm-8pm	6:30-8:30pm Woodwinds/ Percussion Optional Laser Tag Party at the Web! See above for info	6:30-8:30pm Brass/ Color Guard Optional Laser Tag Party at the Web! See above for info	5:00 - 5:30 Show Theme Reveal in Small Commons 530-6:30-Band Picnic Dinner and Food Trucks Booster Volunteer Fair @ 6:30 Parent Preview Performance

Friday Night All Band Picnic June, 3rd - 5-7pm

Prior to the parent preview, please join us for our band picnic. We will kick off the event with the show theme reveal in the small commons from 5:00 - 5:30. We will then have our Band Picnic and Volunteer Fair from 5:30-6:30pm. We will conclude with our parent preview performance, showcasing all that the students learned during mini-camp.

We encourage you to bring your lawn chairs, beverages (non-alcoholic please!) and food to enjoy during the event. You may set up your chairs up on the lawn around the bus circle or in the adjacent parking lots and enjoy your food. Please do not set up in the Bus Circle as the students will need it to set up for the parent preview. Should it look like the weather is not going to cooperate, we will communicate a rain plan that day.

If you don’t want to bring your own food or don’t have time to pick it up, we are offering the option to pre-order Papa John’s and the Band Boosters will have it there for you to pick up! We just ask that all orders be placed by Midnight on Wednesday, June 1st in time for us to put the order in. See link below for order form.

Papa John's Preorder Form

There will also be two food trucks available for dessert! Loveland Dairy Whip and Kona Ice! There is no pre-order required for these, just bring your appetite! Dairy Whip is cash only and Kona will take cash or card. They are graciously donating 20-25% of the proceeds back to the band so please be sure to get some dessert that evening! Trucks will be available from 5:00 - 7:00, but will be closed during the preview performance.

MARCHING BAND REGISTRATION NEXT STEPS

Important Upcoming Dates for Marching Band Registration:

Past Due	All registration forms due (Refer to the 2022 Marching Band Registration Guide for comprehensive, step by step directions regarding the entire registration process.) Complete MCS 2022-23 Health & Medical forms in Final Forms Review/Sign Marching Band Field Trip Permission, Tag Day Agreement, and Marching Band Handbook Agreement in Final Forms Get Registered in Charms & for Student Care Verify/Update Student & Family Data via Charms Registration Fill out Health & Well-Being Google Form Fill out Student Care Plan if needed
Past Due	Physicals must be current in Final Forms Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment. New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.
Past Due	Complete Dispensing Medication at School Forms for Central OTC and any other OTC or Rx medications needed for Band Camps & Rehearsals Upload DMS Forms (HERE)
Past Due	2nd $350 school fee payment due EZ Pay
Due June 1	Consumable fee payment due. Pay HERE

MEDICATION DROP OFF FOR MINI-CAMP

If your student will need medication for Mini-Camp, please make sure to carefully read the Medication Policy. You will also need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on MasonBands.com here. Remember to upload all DMS forms here prior to bringing medication to check in.

In addition, if you are planning to drop off medication for Mini-Camp, please sign up for a time in Charms so we know to expect you.

Med Drop off will be on Tuesday 5/31 from 1:00-1:30 pm.
Direct link to sign up in Charms here

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com.

ATTENTION MARCHING BAND LEADERSHIP TEAM

SAVE THE DATE! Monday, July 18th for Leadership Retreat at Miami University in Oxford, OH! This will be a fun day of team building and leadership exercises for all of our wonderful leaders for the 2022 marching band and color guard. We will be leaving between 7 and 8am in the morning from MHS and traveling by yellow bus to Miami University. Activities will conclude around Noon and then we will head off to a group lunch (Location TBD). Please be on the lookout for more details and information as it approaches. There will be a $25 fee for each student to attend which will be paid at the time of registration via Jotform. Look for Jotform in the next couple of weeks via email.

ATTENTION GRADUATES AND PARENTS

Donate Marching Shoes: If your graduate has their black marching shoes in good condition, we would appreciate it if you could donate them to the marching band. We will have a donation box at mini-camp starting May 31. If you are unable to drop them off there, please send an email to uniforms@masonbandboosters.com

Return Concert Attire: Please also be sure to return any concert attire pieces to the band room ASAP. This includes tuxedos, bow ties, cross ties or black vests that students may have at home.

Update Email Addresses: If you could also make sure your Senior’s email address is updated in Charms to a non-masonohioschools.com email address, we would appreciate it. This will ensure that we are able to contact them regarding alumni events/happenings post-graduation.

WIND SYMPHONY CHICAGO TRIP INFORMATION

Thank you to those who attended the Wind Symphony Midwest Conference Performance Travel/Information Zoom meeting. If you were unable to attend the meeting, you can find the link to the slides here. Please refer to all communication from the directors in regards to the rehearsal schedule for the trip, information on summer assignments, and other important information.