Band Notes July 17, 2022

It is time for each musician to sign up to get fitted for their classic, black uniform. They will wear these uniforms until the new competition uniforms come in later in the season. Students will also be fitted for shoes, gloves, and shakos. Sign up links can be found below. Please be sure to sign up for the day that corresponds with your grade level. Fittings will be at the high school. Please wear tight fitting shorts, tank top, and socks to your fitting. Please note: This applies only to Instrumentalists! Color Guard students have already been fitted for their uniforms for the season!

Junior fittings will be Tuesday the 19th from 5:30-9:00pm

Sophomore fittings will be Wednesday the 20th from 5:30-9:00pm

Freshman fittings will be Monday and Tuesday the 25th and 26th from 5:30-9:00pm.

Senior fittings were already completed during their portraits.

HOW DO I SIGN UP?

Juniors sign up HERE
Sophomores sign up HERE
Freshmen sign up HERE for the Monday, July 25th Fitting OR HERE for Tuesday, July 26th fitting.

Please email uniforms@masonbandboosters.com with any questions.

BAND CAMP 2022 BEGINS TOMORROW EVENING!

The kick off for band camp starts tomorrow evening, and we are excited to get started! Please be sure to review our BAND CAMP GUIDEBOOK 2022 that has tons of detailed information for everything you need to know about camp. One important highlight is that tomorrow we will have a special schedule with our Leadership Retreat in the morning/afternoon and our Full Band Kick Off Rehearsal from 6pm-9pm. All students need to be in good financial standing and up to date on their physicals in order to participate in band camp. Please refer to the due dates listed below.

BAND CAMP WEEK 1	BAND CAMP WEEK 1
	MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
	July 18	July 19	July 20	July 21	July 22
	Leadership Retreat at Miami University 6:45am-3:00pm (for leadership team only) Everyone else…no rehearsal until 6pm!		8:15 Leadership Meeting
		9am-12pm Rehearsal	9am-12pm Rehearsal	9am-12pm Rehearsal	9am-12pm Rehearsal
		12:00-12:45 Lunch	12:00-12:45 Lunch	12:00-12:45 Lunch	12:00-12:45 Lunch
		12:45-5:00 Rehearsal	12:45-5:00 Rehearsal	12:45-5:00 Rehearsal	12:45-5:00 Rehearsal

	6pm-9pm Band Camp Kick Off! Full Band Rehearsal			7:00-9:00 ALL BAND PARTY

ARRIVAL AND DROP OFF

We will use our typical drop off procedure in which students who drive should park in the Music Lot, and students who are being dropped off should be dropped off in the Bus Circle. Students should then check in with their Section Leader. Please remember the Music Lot traffic travels in one direction (see below). During pick-up, please park in a spot if you can, or pull all the way up past the music entrance so other parents can pick up their student as well. Please be aware of all the students in the lot at dismissal time. For this reason, we ask that you drive slowly and cautiously.

LUNCHES

Lunch breaks run 12:00pm-12:45pm each day and food is not provided. Students should pack a lunch or make arrangements to have food dropped off. We do have access to refrigeration if a student would like to keep their packed lunch cool. Racks will be available inside at arrival where students can drop off their lunch.

BE PREPARED

Hydration and healthy meals are an essential part of students having a successful Band Camp. Be sure to have a gallon water bottle each day!!! Come to school with it filled. We have a refill station located outside the Commons Door. Students should also have items to manage being outside for extended periods of time (sunscreen, hat, sunglasses, athletic shoes). Be sure to have your name tag and lanyard!

LEADERSHIP TEAM RETREAT TOMORROW

Tomorrow morning is the Leadership Retreat for all of the 2022 MB leadership team who registered! Arrival time at MHS will be 6:45AM and we will be traveling by yellow bus to Miami University (approx 50 minutes travel time).

What to Bring

Wear Comfortable, closed toed athletic shoes (open toed or dress shoes are NOT permitted)
Wear comfortable/cool clothes - shorts, tshirts, tank tops, etc. Dress as you would for band camp!
Hand towel or cooling towel
No jewelry - especially dangling jewelry
A Hat (we will be walking in the woods)
A rain jacket or poncho (just in case)
Sunglasses
Sunscreen/Bug Spray
½ gallon or larger water jug-FILLED. (Small bottles of gatorade will be provided.)
A Packed Lunch (A light snack will be provided at 10:30am)
MEDS-If you self carry meds prescription, please bring them, especially inhalers!

THIS IS FOR 2022 MARCHING BAND LEADERSHIP TEAM ONLY!

Monday, July 18 Itinerary Leadership Retreat + Full Band Rehearsal
6:45am	Arrive at MHS
7:00am	Leave for Miami University on School Buses
7:50am	Arrive at Peffer Park in Oxford, OH
8am-12pm	Leadership Retreat! Team building and fun!
12:00-1:00	Picnic Lunch at Peffer Park (pack your own)
1:00-1:50	Travel back to MHS
1:50-3:00	Prep the MHS facility for the arrival of the Full Band! Time is flexible.
3:00-6:00	Break! Students are free to leave campus.
6:00-9:00	Full Band Rehearsal

MEDICATION DROP OFF FOR MARCHING BAND CAMP

If your student will need medication for Band Camp, please sign up for a time in Charms to drop off their medication (if you haven’t done so already).

Med Drop off will be on Monday July 18th from 6:00-6:30 PM in the staff dining room in the music wing.
Direct link to sign up in Charms here

Please also carefully read the Medication Policy in advance. You will need to prepare your student’s medication with a completed med insert card placed in a ziploc bag with their medication following the instructions in our Medication Check-in Guide. You will find all the latest information about how we manage medication on MasonBands.com here. Remember to upload all DMS forms here prior to bringing medication to check in.

If you have any questions or need to make an alternate drop off appointment, email medicalsecretary@masonbandboosters.com

BAND AIDS AND CHAPERONES NEEDED FOR BAND CAMP

Thank you to our amazing team of Band Aids and Chaperones dedicated to care for our students! If you have been approved to serve our band in this capacity, we could use your help during band camp. To be qualified as a chaperone, you need to have attended chaperone/band aid training and have a completed background check. Band Aids must also have completed their safe schools training and be CPR certified.

We encourage you to jump right in! Volunteer slots for Band Camp are now live. Links can be found below. During Band Camp, one of our seasoned volunteers will be on campus to help. In your first shifts, sign up for the second slot, so an experienced Band Aid or Chaperone can sign up with you.

If you have any questions please contact Rachel Gasparraj at chaperones@masonbandboosters.com or Melissa Woodward at vp-studentexperience@masonbandboosters.com

SIGN UP LINKS FOR WEEK 1

Monday sign up here.

Tuesday sign up here.

Wednesday sign up here.

Thursday sign up here.

Friday sign up here.

For weeks 2 and 3 please go directly to Charms to sign up.

PLEASE MARK SATURDAY, JULY 30TH ON YOUR CALENDARS FOR TAG DAY!

Tag day is one of the Marching Band’s biggest student fundraisers. Tag day will be Saturday, July 30, 2022 - times will vary depending on teams.

All marchers are required to participate in TagDay.
Students will go out in teams to Mason neighborhoods requesting donations and offering key tags/band stickers for donations of $10 or more and two invitational tickets for donations of $50 or more.
Student leaders will build teams mixed with upper and underclassmen during the first week of band camp.
Our goal is $1000 per team! Your donations and that of friends and family count towards your child’s team
Fun prizes will be awarded for most spirited team, highest fundraising team, and more
Volunteers Needed! You can sign up to drive or chaperone now on charms! If you would like to drive or chaperone, please ensure you have an instant background check on our roster. If you have not yet done a background check, please fill out this form and return with payment of $16 to Sarah Jo Tewksberry at Central Office - 211 N. East St.

Note - getting a background check now will ensure you can volunteer at any time for any band or school event!

Questions? Reach out to tagday@masonbandboosters.com

UPCOMING BOOSTER MEETING RESCHEDULED

Parents, please mark your calendars for our upcoming Booster Meeting/Dessert Potluck on Thursday August 4th at 7pm at the High School. Please note the time and date change from previous communications. The directors will be giving an update on the latest information regarding the season. There will also be Travel and Uniform updates plus so much more. The time was pushed later with the hopes more parents could attend. It will also be a wonderful opportunity to begin getting to know other band parents. We will be having a dessert pot luck immediately following the meeting. We ask that each family bring a dessert to share (8-12 servings). We look forward to seeing all of you there!

SNACKS NEEDED FOR BAND CAMP

Marching is hard work! Please sign up to donate snack items to keep our hard working marchers energized! No time to shop? That's OK, you can sign up to donate funds to be used to help purchase snacks for the band. Items may be dropped off at the beginning of mini camp.

Please sign up to donate snacks here.

Use a credit card to donate funds to buy snacks here.

Questions? Please reach out to Melissa Woodward at bandcamp@masonbandboosters.com

MARCHING BAND REGISTRATION NEXT STEPS

Important Upcoming Dates for Marching Band Registration:

Past Due	Physicals must be current in Final Forms for Band Camp Physicals are considered ‘current’ 13 months post exam date. This allows 1 month extra given many insurances require 12 months minimum between appointments If your student had a physical in the last year, you can download the form from Final Forms and have their doctor fill it out based on their prior appointment. New appointments will be needed for anyone who hasn’t had a physical in the last year. If you need to schedule quickly, many local clinics such as Dayton Children's Express Mason and CVS Minute Clinic offer same day appointments.
Past Due	Complete Dispensing Medication at School Forms for Central OTC and any other OTC or Rx medications needed for Band Camps & Rehearsals Upload DMS Forms (HERE)
Past Due	Consumable fee payment due. Pay HERE
Past Due	1st $350 experience fee payment of $350 due. Pay HERE
Due Aug 1	2nd $350 experience fee payment of $350 due. Pay HERE
Due Sept 1	3rd $250 school fee payment due EZ Pay

Students must be up to date on financial commitments (up to Experience Fee #1) and forms OR the family must have a plan in place with the directors. Any student that is not current with both fees and forms will not be allowed to participate in band camp.

If you have questions about your school fees contact pfennigd@masonohioschools.com

If you have questions about consumable fees or experience fees please contact treasurer-asst@masonbandboosters.com OR travel@masonbandboosters.com

*If you have a financial concern regarding these fees, please contact Mr. Protzman at protzmane@masonohioschools.com.

NEXT UP

STUDENT EXPERIENCE FEE #2 CAN BE MAILED TO THE FOLLOWING ADDRESS IF YOU SELECT NOT TO PAY BY CREDIT CARD VIA THE LINK ABOVE:

Mason Band Boosters

Attn: Assistant Treasurer

P.O. Box 310

Mason, OH 45040

Starting tomorrow, you may begin to use the dropbox located in the music wing.

MARCHING BRASS UPDATE

CLICK HERE for a brief update from Mr. Jackson and Mr. Rex. This email contains information you will need for this summer. Please don’t hesitate to reach out if you have questions.

MARCHING WOODWIND UPDATE

CLICK HERE for Mr. Hinson’s update from June 5th to all marching band woodwinds. This email contains information/reminders you will need for this summer. Please don’t hesitate to reach out if you have questions: Hinsonz@masonohioschools.com

2022-23 SPONSORS NEEDED

Do you own your own business or know someone who does? We are currently seeking companies to Sponsor our Mason Bands Programs grades 6-12. There are many benefits to becoming a sponsor of our Program:

Local Exposure for your business: With over 1200 students served in one of the largest school districts in Ohio, your promotion is seen by thousands of students and parents

International Exposure for your business: We have traveled to many high-profile locations, including the 2016 Rose Bowl Parade, Carnegie Hall in NYC, and the University of Toronto in Ontario, Canada just to name a few...

Mason Bands has a Tradition of Excellence: Mason Marching Band is an 8-time Bands of America Grand National Finalist AND we are one of the few programs in the world to receive multiple John Philip Sousa Foundation awards: The Sudler Flag of Honor for excellence in concert band performance and the Sudler Shield of Honor for excellence in marching band performance.

You are supporting music education: Music programs provide a creative outlet for students with many benefits to their social, emotional and intellectual well-being.

We need you!: As you can imagine, there are significant costs associated with managing such a large organization. School budgets continue to decrease which transfers additional expenses directly to the families. The music program is a year-round program costing several thousands of dollars and includes fees for participation, travel, private lessons, along with uniform and instrument rentals.

We love and support our sponsors!: We partner with you to help promote your business and show our appreciation by wearing your logo on our shirts and displaying on our semi-trailer (gold-level and above), featuring you on social media and giving you our business.

Please see our website at https://www.masonbands.com/sponsorship/ for information on the levels of sponsorship and for the form to confirm your sponsorship today!

We appreciate your support!

WIND SYMPHONY CHICAGO TRIP INFORMATION

For all the latest information on the Wind Symphony’s trip to Chicago please click here.

Additional trip information can be found by clicking on this link. Midwest clinic information can be found here. Please refer to all communication from the directors in regards to the rehearsal schedule for the trip, information on summer assignments, and other important information.

If you have not yet done so, please be sure to order your concert attire here. There have been some shipping delays so you will want to place your order sooner than later.

Needed for August 13
Tux Jackets Will Be Provided
We have several dresses available that have not been used, students are welcome to try them on and purchase through the school (you will not have to wait) {limited supply see Mr. Protzman if interested}

Upcoming Dates To Remember

Wind Symphony Kick off Camp

August 13; 8:00-12:00

Rehearsal/Sectionals;Full Ensemble (all members)

Woodwind and Brass Playing Checks on Masks and Machines

Movement I: The last week of June or first week of July

Movement II: The week of July 18

Movement III: The week of August 1st

Percussion Playing Checks on Masks and Machines

All movements the week of August 1st (you can record in as many files as you would like you do not need to count long rests)